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Friday, July 30, 2010

action learning

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Organizational learning and Action learning, what make it different?
This article gives you a clue.

For centuries companies have used the training on-the-job (OJT). OJT works because it follows much of what we know about adult learning theory. For example, we know:

1. Adults learn best when new learning can be applied immediately.

2. Most of the classroom "learning" is lost due to not transferring back to work.

Action learning is a two-part method to maximize learning and productivity by maximizing the OJT. Action learning involves teams member organizations working on real organizational projects and problems. This team work 'is also accompanied by a regular (and spontaneous) reflection and a meeting facilitator who led the discussion.

Action learning projects has led to the launch of new products, acquisitions and divestments, and large-scale organizational change. In addition to a broad and measurable productivity, there are significant learning benefits of this action learning projects. Benefits include:

* Exposure to other parts of the organization,

* The development of emotional intelligence (EI),

* Studying the political realities of the organization, and

* Able to show expertise to senior management.

Clearly, action learning projects require a serious commitment of senior management. Senior management buy-in includes not only contributes to select projects and participants, but also a commitment to evaluate and implement the project.

Not every project organization is the right action learning projects. Many projects have severe time constraints will not allow sufficient time for reflection and discussion for the project team. Some projects that are not strategically important enough to justify investing organizational resources (time, people and money).

The facilitator for the action learning projects should be trained facilitators. To maximize the learning in action learning projects, trainers or facilitators must know how to extract learning from teamwork. Learning objectives should be identified at the beginning of the project. Stimulate critical thinking, reflection, creative thinking, and self-awareness is the task of the facilitator.

Action learning is one of many organizational learning strategy. Action learning should be used along with other programs organizational learning, such as individual coaching. For example, the topic of discussion a lot of training could be based on real-time learning that occurs in an action learning project.

Clearly, action learning projects (such as organizational learning and other methods), not every drug for every learning needs. However, productivity and benefits of learning to learn measures must be considered by every organization.

For more information on learning to read Dierck action projects and Saslow's May 2005 Chief Learning Officer article entitled "Action Learning Program for Management Development."

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Tuesday, July 27, 2010

learning organization

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This very interesting article answering your question: How to develop learning organization?

Before we discuss how to develop a learning organization, let us see what it is and why we need to develop such an organization.

What is organizational learning?

Organizational learning both in adapting to the external environment. They continue to improve their existing skills and gain new capabilities before its too late. Individuals within the organization and the organization itself to study all the time. Such organizations condemned the use of what is learned and achieve better results.

Why do they need to develop a learning organization?

We know that a very rapidly changing external environment. Even successful organizations buckled and collapsed times when dealing with rapid changes in markets and technology. This is no longer enough to have smart people and talented little for sustainable success. Learning organizations are not only ideal anymore, it is the goal to be achieved.

Develop a learning organization that

Many training programs can not achieve the best learning organizations, they will give you special skills. To develop organizational learning, culture of learning and teaching is a prerequisite. external trainers can give their knowledge and skills, but they must be assimilated and disseminated. Teaching new skills or knowledge to others is the best way to keep learning.

Second, learn new skills must be prosecuted and arrested for reuse in the future. This requires a process-oriented culture as the structure of the department or functional silos. Department or functional silos tend to fragment and the key learning in a way that is not accessible. Cultural process of ensuring that there is an efficient and controlled the interface between individuals for interaction and learning. A culture process also makes it easier for newcomers to learn the current practices and the effects of changes based on what knowledge about the value they bring.

Third, there must be clearly articulated and practiced set of values. Values are guaranteed to students to try new things and inculcate. Values also provide a useful framework and tests to learn and incorporate new things.

Fourth, people and their organizations must be willing to face reality and pay attention to all kinds of signals. This requires openness and courage forth a set of values that must be integral to the organization.

Fifth, the organization should celebrate and promote the idea generation. Giving ideas that excitement and energy needed to learn and teach.

All of the above is basically the function of leadership. A great leader to develop more leaders and building a learning organization. In order to build a learning organization, leadership development process that starts the sound at the top of the organization-in board and CEO level - is very important.

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Sunday, July 25, 2010

organizational leadership

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When you think of the leader usually inspirational leaders like Martin Luther King Jr. or John F. Kennedy, who comes to mind first. The people who were home at the center of the stage, pulling the crowd to new heights zeal and devotion. Inspirational leaders are people who can achieve great popularity and success.

Although the leaders who truly inspirational still attractive and charismatic figure, they can breed disappeared in today's environment. As the world becomes more technology-oriented and market driven, the importance of personal attractiveness is reduced, while the need for technical expertise and competence of the organization continues to grow.

In the past, whether 50 or 100 years ago, large organizations such as the shape of the symbols of early civilization, the pyramids. There are many people below, followed by layer after layer of supervisors and managers in order to rise. Each new layer has the authority more than one below. Tiered structure is much higher up until it reaches its peak. That's where the classic inspirational leader who is most comfortable.

Is this the best way to structure the organization? Perhaps in many cases and often, especially when the leader is very suitable for it, but until we bring in the Information Age, no one really bothered to ask whether it is the best. Pyramidal organizations are the things exactly as they are made.

As we further into the Information Age and the 21st century, the pyramid has collapsed. Borders, ratings, and lines of demarcation which continues to evaporate. Every day, new technology paved access to information and create a rigid bureaucracy obsolete. You do not have to have a deep voice and big biceps to become leader again. You just have to be fast, flexible, and the first with a new idea.

Today, successful organizations are fluid and flexible, and leadership of these organizations require the same qualities, and then some. Here are some key elements of organizational leadership.

sense of common purpose, any organization, first and foremost, is a group of people with a team identity. Maintenance is reasonable that the main task of the leader of the organization. People working together can accomplish extraordinary things, so that the core of an organization depends on the unity of vision of the team.

After the vision is in place, ideas, creativity, and innovation will come from the team itself, but the leaders still play a very important role. He had to direct and focus all that energy. The team leader must maintain information about how their work affects the organization, customers or clients, and the outside world as a whole.

So create a shared purpose as a key element of organizational leadership, but there are other ways to make the same point. The leader must explain that success is a group experience, but so is anything less than success.

This means is very simple. Unless the whole team to win, nobody wins. Each record fine in the history books or almanacs, but they are really out of place in the current competitive organization. What is important at all, is the performance of the whole group.

Sense of worth, people need to feel important. If they deny that feeling, they will give less than full effort to the project at hand. So an effective leader of an organization that allows for a decision as much as possible to get through the whole group. Let ideas bubble up to all team members. Do not dictate solutions. Do not insist that something must be done a certain way.

Organization leaders focus on the job at hand, but not the end itself. Every job must be a training experience leading to better performance and greater responsibility in the future. In other words, leaders must strengthen the organization by developing new businesses and jobs done on time, and they strengthen and hone the skills of all members of the organization.

In short, the leader of a genuine organization responsible for the lives and careers of the entire team. "How do you want to improve?" is a question that often a leader must ask. "Where do you want your career to go from here" What kinds of new responsibilities that you want to take "This is the task leader to ask questions and to respond by helping team members achieve their goals?.

In other words, you have to communicate confidence in their abilities. Provide standards for organizations to meet or exceed, and the public show your appreciation when that happens.

Always remember, for an effective organizational leaders, together with the team's success personal success. Anything else is unacceptable. The biggest award leaders can achieve is a group of talented, confident, motivated and people who work together himself ready to lead.

Copyright © 2008 by Joe Love and JLM & Associates, Inc. All rights reserved worldwide.

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Friday, July 23, 2010

change management learning

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By Dr Rod Dilnutt


Implementation of Information Management solutions always bring change to any organization. Business practices, roles and relationships all affect the way people work and interact daily. Is this a driver for implementation to productivity, compliance or risk reduction there is always a need to consider what would have an impact on the user community.

Document and records management practices within the organization is not often the front-of-mind for most managers and employees and ask them to think about the information in a different way or even at all, as the company's assets requires a fundamental change in mindset. This will take a lot of employees out of their comfort zone, have an impact on their confidence and competence to do the job and create a situation where individuals can feel the loss of control in the context of their work.

It is natural that most people initially reacted cautiously with concerns about their future, security and where they would be suitable for a new order of things. In each group there will be 10% of people happy with the prospect of change and at the other 10% who will reject any change. This means that there is 80% which can be affected one way or another.

Successful implementation of information management systems extends far beyond the design and implementation. That exceeds the support and operation. Effective information management requires a fundamental change in mind-by the stakeholders and everyone in the organization that relies on information in their work activities. This shift need to be implemented carefully to create the necessary culture in which information is correct and actually managed as a key organizational asset.

What is Management of Change?

Change management is an art to positively affect the majority accept and commit to change emotionally. Many problems that arise as a response to real or perceived can change and are closely linked in a network of cause and effect. Either way, they should aim to avoid resistance or rejection of change. This requires the combination of communication, understanding, mentoring, training and general support with the aim of building trust. It is from this position of trust that the task of building a work culture needed for successful information management begins. The '4 Cs' of management changes that help us think about the changes made from the viewpoint of users.

Comfort people are creatures of habit and develop patterns of work in the comfort zone of daily activities.

Changed control practices can cause a loss of control over daily routines and activities. This may come through the reporting lines changed or responsibilities that can generate the level of discomfort.

The introduction of new beliefs practices can damage employee trust in their ability to perform. Some may see this as a challenge, for others it can be stressful. Often the introduction of computer equipment is something that can be unpleasant. Some people, especially older workers who may not have experience with computers and can cause self-doubt over their ability to learn new skills required.

Competence To be able to operate in a changing work environment there is always a necessary element of back-Skilling. This of course means that the current skills, often developed during the term need to renew or may become excessive. This uncertainty can have an impact on employee competence and ability to perform.

Management of complex web responses, issues and perceptions need to focus attention. Skills of a manager change is built on an understanding of human behavior and the role of change manager is to help people understand the change and what it means in terms of personal and has proven to be a significant success factor in building the Information Management capabilities.

Why is Change Management important?

As the volume of information must grow and improve our regulatory obligations to pursue the middle of an ongoing business productivity, we can not waste the opportunity to exploit the benefits of information management solutions.

Studies repeatedly show that the main risk in the success or failure of information management solutions is stakeholder resistance to change. Through the investment of time and effort in preparing the user community for the change comes the possibility of lowered resistance. In short without a disciplined approach to managing stakeholders through changes in the expected realization of benefits is placed at risk. This had an impact on business productivity, staff morale and bottom-line. So it seems logical for us to disseminate our information management solutions with the most effective way.

Some common pitfalls Change Management solution implementations IM

We see a continuing consolidation of vendors of information management and subsequent convergence of the underlying technology. There is recognition by organizations that grow the information management capabilities required. Further, the audit activities often highlighted the flaws and performance of each organization to react accordingly.

The selection of information management solutions company, is an important investment and common trap is handled by the management changes include:

Focus on Technology

Ignore the emotional needs of users in a hurry to get the technology in place that can make a real project risk. Many organizations with information management solutions already in place a negative experience from the opinion of the system. Often the cause of this perception can be traced to the early focus of the technical implementation that ignores the needs of people who consistently struggled to implement new functionality within their work activities. An effective change management approach, including building awareness and communication can change this perception around.

Recognition of the importance of Business Information

Low profile that the management information that employees have in mind the most 'can be a problem. We are all busy and in the scheme of things''the filing does not future-of-mind for most employees try to balance the pressures of everyday work. Document management and archives, can fall into the priority list in part because of pressure of work and partly because of limited awareness and can be seen one of those things' should 'do' rather than something that 'should' be done.

Organizations recognize the business value of information as an asset and can increase awareness of the importance and manage them accordingly. Increased awareness of this importance should also affect the distribution of management information systems planning.

Business Case and Budget

The business case for information management focused on risk mitigation, and productivity. However, many benefits are intangible and indirect impact on the bottom row. Unfortunately the costs associated very real and visible.

As a result, there are challenges in the development of business cases as they may fail to stimulate financial fundamentalists who see the whole business in terms of unavoidable costs that must be minimized. For less information, change management activities can be viewed as non-essential and results in a set budget to minimize cost increases the risk of failure.

Although not unique to information management implementation factors above can make a significant project risk. Changes in management techniques designed to overcome the problem of bad human behavior can affect the success of the project and as such, is the need to be included in any dissemination activities.

What are some best practices for Change Management solution of IM?

When it was clear the user is not participating in the Information Management practice objective assessment can identify a way forward which is usually cost effective and will meet the needs of the organization in the shorter term. This assessment must take an independent and comprehensive view of the situation from various perspectives.

This assessment should identify the root cause of any issues related to and develop a clear strategy to build the necessary management information capabilities. There are a number of common elements have emerged as problems with the implementation of information management that has no relation with the incumbent technology tools and strategies developed must consider how these are to be handled.

Capability assessment framework enables organizations to comprehensively assess the information management practices and to identify opportunities for improvement that will build capacity. This is achieved with current organizational practice benchmarking against best practice in each dimension of the framework. Criteria benchmark best practices within the framework have been identified through experience with several organizations in the industrial sector and geography, and expanded through industrial cooperation and global academic research.

Dimensions identified in the framework of information management is defined as follows.


Best practice organizations must have a clear strategy that deals with the management and use of information on this strategy clearly defines the content and structure of information, how to be organized and implemented to support the core business strategy.


We can assume that most organizations have the content of the information needed to manage their business. If this does not happen, it's hard to imagine an organization operating successfully or at all. However, most organizations suffer from ad-hoc approach to managing this important asset. best practices related to managing content starts with having an inventory of the contents, set the naming convention consistent architecture, taxonomy, in which content is held, how the contents were held, namely a hard copy and soft copy format that can access what information categories.


Because the process that governs how information is created, stored, accessed and communicated is fundamental to good corporate information.

Governance is the combination of processes and structures that are applied at the level of management to inform, direct, manage, and monitor the organization's information management activities. It consists of a clear policy, procedures and business rules to guide the practice of information management. This should be developed in the context of organizational business activities and are clearly communicated to stakeholders.

Information management governance also covers the development of business classification scheme, taxonomy, naming conventions and rules governing the creation, storage, protection, communication, sensitivity, and proper destruction of information.


The way in which information is treated and perceived in an organization is to reflect the organizational culture. Best practice organizations have a clear understanding and norms recognize the importance of information as an asset. This mindset needs to permeate through the culture of the organization and is the basis for induction and staff development initiatives.

Change management for information systems implementation is a clear best practice aimed at creating awareness of the culture and mindset is needed.


Organization operates in a network of relationships with stakeholders. Stakeholders including customers, suppliers, regulators and industry bodies. Best practice organizations have a clear understanding and service level agreements with other stakeholders in order to maintain company records to ensure that obligations are met and appropriate information and divided to the level required to maximize efficiency.


Application of Information as an asset is the basis of the services or products offered to the market. Best practice organizations instill the value-added knowledge and information into the service to maximize the attractiveness and utility. Company discipline to ensure the validity of the information sharing needed to reduce the risk of non-compliance and avoid potential litigation.


Information technology is the basis of information asset management. Clear and consistent architecture, data structures and information, security and operational equipment showed a mature approach to information management. Best practice organizations have a clear architecture.

Change Management Best Practices

Framework for assessing the ability of specific indicators to facilitate benchmarking against best practice. The absence of an indicator provides an opportunity for organizations to improve themselves. Over and above specific indicators following themes have emerged as the overall best practices in change management as the ability of management information is developed.


As discussed above are a combination of government processes and structures to inform, direct, manage, and monitor the activities of management information. This includes an effective record keeping practices. It is essential that organizations develop governance practices as early as possible in project implementation. This often means putting government before the specification, selection and deployment of technology solutions. It has a double benefit. First: stakeholders become familiar with management's expectations and cultural information needed begin to develop, and secondly, the organization gains an opportunity to improve government management structure before placement.

Management Information System

The selection of information technology allows management to meet performance and functional requirements must follow a diligent approach. This is the best practice in selection criteria for considering the needs of the wider information management architecture. Functional richness of the available solutions could allow pension product provides functionality duplication of the island. Workflow or Web page is a typical example of the islands where the products have been obtained for the sole purpose of one-time and unable to integrate with the core application. Once configured and deployed a new infrastructure can provide the opportunity to create an integrated technology architecture that reduces support costs.


There are many examples of high cost, high-profile failures in information technology industry. Often this can be traced to over-ambition and big-bang approach to deployment.

Application of Information Management capabilities with well defined within scope are delivered in gradual steps provide many benefits. Primarily through a series of additional implementations allow adaptation of the pilot deployment solution based on real experience before trying to conquer the world. Many organizations benefit from the application of this approach.

User Focus

The inclusion of change management activities that focus on preparing the stakeholders to take the reformed working practices to reduce the risk of resistance to the stakeholders. This involves the emotional needs of all stakeholders to ensure that they feel in control, feel comfortable and have confidence and competence to implement new working practices. For many stakeholders to learn new skills and change the roles and responsibilities of providing enhanced career opportunities.


Most solutions available in the market offers rich functionality and to manage document content in a web-based environment. Offered full use of the functions can simplify the technical architecture and to realize the savings in licensing and administrative costs to justify further investment.

Change Management Roles and Responsibilities

Manager changes are working very closely with the stakeholders and it is important that relationships founded on trust. Personal attributes of a successful change manager is empathy and patience. Roles and responsibilities of change managers are focused on understanding the needs of stakeholders, build awareness of the need for change and support of stakeholders as they transition to new working practices.

Some important responsibility for managers of change, including communication, prepare reports and communication channels, businesses participating in the reform process, facilitating workshops, staff training, mentoring and building awareness. In short, any activity that interacts with and prepare the user community to participate in the reformed working practices.

Apart from the scale of projects implementing the information management needs change management capabilities. In large-scale projects there may be a dedicated resource management changes. For smaller scale projects this role may be part-time or shared responsibility. The role of management in many instances change can be a role along with the entire development. Sometimes this can be provided through corporate change management functions. Regardless of how the role is a very important resource that is included.

Many activities are routinely carried out projects such as workshops, interviews, training and presentations, in reality, change management opportunities as the events of their interaction with stakeholders. They therefore presents an ideal opportunity to develop a relationship of trust between project team members and stakeholders.

It is important to avoid situations in which stakeholders feel as if they had been sucked dry to information by technical people. This can be avoided through the development of awareness of the importance of the project team / stakeholder relations thereby maximizing the value of contact time.

Furthermore, the 'champion' can be identified from within the stakeholder community. It provides critical input management changes. As vice-champion is drawn from the stakeholder community of their role can become contributors to a very influential and positive impact on project success.


Research shows prove that the higher level of user acceptance and greater use of installed solutions achieved if a deliberate change management activities included in work plans and implementation life cycle. best practices in change management is focused on the early involvement of stakeholders and build relationships of trust. Therefore, leading organizations have recognized the importance and allocate resources on a regular basis as projects are planned

For most organizations there are opportunities to improve information management performance. A place to start is through a comparison of the assessment of best practice information management capabilities to identify ways to realize the benefits available to learn from others' success.

This paper has emphasized the management and the resultant changes and opportunities as best practice. The selection of information management solutions company, is an important investment. For organizations considering the implementation and for those who have the infrastructure currently in place, there is a real opportunity to maximize return on investment and create a work culture that displays the behavior of management required information.

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Wednesday, July 21, 2010

organizational change management

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There was a period when business operations are stable and rarely change. Like the Ford Model T, however, those days are history. Dr John Kotter, is widely regarded as Teacher Change Management, states that the rate of change will not slow anytime soon. Many business experts agree. They estimate that over the next decade the business environment will become more stable. For managers and leaders in business, this means they must either adapt quickly to change and manage it effectively. Maintaining the balance between adapting to change and effectively manage difficult for even the most skilled leaders, however. Effective change management can occur when the leadership understands the critical four truths about change in organizations.

1. People do not resist changes which they believe is their best interests. Excessive resistance to change in business discussions. The reality is that we accept changes over time. The key to acceptance we will change is that we must believe will be positive for us. This truth means that leadership must sell the value of the desired changes for the stakeholders of the organization. Employees and managers will be more receptive to changes when the leaders of efforts to communicate the value of the future.

2. The main change is more the norm than the exception. Incremental change used to be acceptable, today, this is the fastest route business can be done to be unnecessary. The rate of change has accelerated greatly. This is caused by various forces of society, including the global economy, the Information Age, legislation, technology changes rapidly, four generations in the workplace, and the Internet. Influence of these forces means that most organizations should be faster, cheaper, and more focused on the customer. Organizations that adopt a gradual approach to change management will find they are left behind by their competitors are more easily adaptable.

3. Despite the best efforts of a leader, political resistance to change never fully disappeared. Political opposition often comes from the general human failure as the excessive ambitions, previous misunderstandings, poor communication, bad management, or old-fashioned envy. Resistance to change manifests itself in various ways, including indifference, passive resistance and active resistance. effective change leaders accept this truth. They minimize political resistance through effective change management strategy, held a two-way communication, active participation of employees, delegation makes sense, superior people skills, an award that means, and interpersonal effectiveness as a whole.

4. A vision of change is an important component of effective change management efforts. A vision of change is the sense of shared future and achieve the desired. This is a shared vision that the organization's stakeholders to accept and work to achieve. Kotter explains that effective change vision as a "reasonable for the head and appeal to the heart." It takes time to develop a vision for organizational change, however. Senior leadership must first be clear about what is desired in the future like for the organization and then work with stakeholders to develop the organization's vision. An effective change vision has three components. This is quite easy to communicate, identify areas of change, and have clear targets and a desire statement.

Stable business operation time has past. Change is a fact! Business success in the future are those that can adapt effectively and continuously to constant changes in society brought troops. Leaders who understand the four critical truth about the organizational changes will position their organizations for success in complex business environment.

Business Solutions Consulting LLC, Copyright 2010.

All rights reserved.

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Tuesday, July 20, 2010

the learning organization

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When the book Peter Senge's The Fifth Discipline was first published in 1990, the term "learning organization" joined the lexicon of business. Senge able to filter out years of research and practice in the field of organizational development into a theory of clear and concise to create profound organizational change. Thus, learning organizations or wave of the future will fall by the wayside like other business theories so much and modes of management (management by objectives, reengineering, etc.)? The answer to that question is firmly, "it depends." This depends on the willingness of organizations to do the time and energy to change its behavior.

Before delving into the field of organizational behavior change, however, let us first define a learning organization. Learning organizations are those who are able to integrate the five disciplines as follows:

  • Personal mastery: personal mastery is the ability to continually clarifying and deepening personal vision, focusing energy, developing patience and seeing reality objectively.
  • Mental Models: Mental models are deeply ingrained assumptions or generalizations that influence how we understand the world and how we take action. Working with mental models involve the assumption of the surface and examine the organization, in order to understand the system better organization and to develop a more effective solution.
  • Building shared vision: This discipline requires the building and took pictures with the future and develop the capacity to fulfill that vision.
  • The team learned : Team learning involves dialogue and processes involved in thinking and learning together.
  • Systems thinking: Systems thinking, what Senge called the discipline "fifth," is the cornerstone of the learning organization that bind four other disciplines together. In short, systems thinking is the study of structure and behavior of the system. It focuses on the linkage system of organization, see the whole rather than individual parts.

Learning organization characteristics are as follows:

  • An organizational vision is created through input from all key areas and is supported by all employees, rather than mandates from on high.
  • The organization focuses on the analysis of patterns over time rather than taking photos.
  • In on-going communication, employees balance advocacy with inquiry, that is, they argue for the viewpoint of them as much as they invite others to question this perspective and as much as they asked about the viewpoint of others.
  • When the results of an unwanted place, a learning organization focused on efforts to understand how to structure a system that allows the results rather than blaming an individual or group of individuals.
  • Learning organization forward, always focused on the desired future they want to create, than look back at what went wrong and try to fix it.
  • Learning organizations encourage employees to stretch and try new ideas.

So what does it take to become a learning organization? There is no easy recipe, and the process is often messy. Maybe start with the organization to create a shared vision that all parts have a hand in shaping. Or an organization will start on a team level, helping the team develop the skills of a true dialogue that leads to team learning. Another option might be to test the underlying assumptions about how to get the job done which might impede progress. ("But we always do like that")! In short, the process is as individual as the organization. There is no right or wrong way, and no end. This is the essence of continuous learning, and it becomes part of organizational culture.

Is your organization a learning organization? Here are some key questions to ask:

  • Does your organization take time for reflection?
  • Does your organization need time to explore all possible options rather than settling in the first solution that seems to work?
  • Does your organization recognize behavior patterns that create less than desirable results?
  • Does your organization regularly examine and question the assumptions about how to get the job done?
  • Does your organization engage in a dialogue that builds shared meanings?
  • Does your organization to explore the nature of conflict, not suppress it?
  • Is your organization a safe, open, and believe?
  • Does your organization encourage risk taking and see failures as opportunities to learn?

If you can answer "yes" to the majority of these questions, then you are well on your way to become a learning organization. My next article will be the first of five devoted to each of the five disciplines.

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Sunday, July 18, 2010

plone content management system

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Plone content management system is a powerful, flexible Content Management solution that is easy to install, use and extend.

Plone lets non-technical people create and maintain information using only a web browser. Perfect for web sites or intranets, Plone offers superior security without sacrificing extensibility or ease of use.

Further information and download page can be accessed here.

Friday, July 16, 2010

web content management system

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If you only need a small website with several interactive features and not have to do regular updates so static html web site may be sufficient. If you intend to build a great website with lots of content that needs to be changed continuously and then consider the web content management system (CMS).

CMS Benefits

There are various types of CMS so that your decision will depend on what you want to accomplish with your website. Here are some features to consider when looking for a CMS that is best suited for your business.

1. Content Update

CMS has a admin panel that you access with a user name and password. Through the admin panel you can update and add content automatically on all web pages.

2. Create Online Surveys and Polls

It was built for the CMS so you can easily collect, store and publish the results.

3. Templates

Templates allow you to separate design from content. If you want to change the design you only use a different template. This new design will change the entire look of your site without changing the content.

4. Authors Access

You may want someone else besides yourself you add content to the web site. You can set different access rights for every person that one person can only add content, others may have the ability to change the template.

5. Running on your computer

CMS contains files for the front end of the site that are stored on your computer and a database to store information. This database runs on the host server. Many web hosts already have a number of CMS systems to choose from. You simply install it from the manager of your hosting admin panel. Check your web hosting service first before you decide to use it because not all have this feature.

Web content management system running on your own computer allows you to have control over your files. You can modify and upload to your server as needed.

6. RSS Feeds

Really simple syndication, or RSS is allow you to automatically published to a directory of RSS content. Also, visitors can access your content with their feed reader. This will attract more search engine traffic.

7. Accessibility

CMS allows you to update content from anywhere in the world as long as you have Internet access. Even if the author you are in different countries, they all could still contribute to your site.

If you have a great site that often need to update by different authors, consider to build a web content management system.

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Wednesday, July 14, 2010

content management system comparison

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There are many content management systems, but which one is the best?
Many people said that Drupal is the best one, bellows are content management system comparison between Drupal and the others.

There are other open-source alternatives to Drupal, but here are a few reasons why I think that Drupal is better:

  • Joomla - It's not as search engine friendly out of the box as Drupal.
  • Plone - It''s powerful, but Plone is written in Python and has certain server requirements. It is not as easy to extend as Drupal, and it's harder to find people who know Python than who know PHP. Plone runs on the powerful, but complex, Zope 2.
  • WordPress - WordPress is excellent, but if you need something more heavy-duty or are building a site that you might want to extend in the future you should be considering Drupal.

Monday, July 12, 2010

online content management system

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What is CMS?

CMS is the abbreviation used for content management systems. With simple words that only software that helps you to manage all the content for your website. With the help of content management systems, which can quickly and easily add, edit, update and delete site pages and site content as well. Only one, he must know is how to press a few buttons and key board what is the difference between the functions of the right-click function and click the left mouse button. CMS will take care of all remaining things.So this way, you'll save lots of money and time by doing all the work yourself and not giving a penny to the web master.

Who needs a CMS?

When the body is there who want to change content on one web site alone he must have knowledge of hyper text language (HTML), now if people do not know anything about HTML then he will find him no where. What was he going to do now is to hire an expert but now with advances in technology it is very easy to modify and manage content on your website with the help of some of the best content management system.

What is the content in the CMS?
Now when we talk about the content, what comes first in everyone's mind is the only existing content in the body content of web pages means that every thing that includes text, images, video clips, sound clips, documents, address books, etc. . .

Type of content management system
Technically we have two types of content management systems:
1 - content management application (CMA)
2 - Content delivery application (CDA)

Content management application part of the content management system used to create, delete and edit the content of your website with out requiring expert web programming or with out even a basic knowledge of hypertext markup language (HTML). While content delivery applications using all records and information created by content management application to update the site.

Featured content management system
There are various types of content management systems available in the market and through internet. Some of them are freely available and some of them are available at a reasonable cost. Now the question is, which one of the best content management system?. To answer this question, we must go in some more details, such as features of content management systems. CMS should have some basic properties are as follows:

1 - Easy to use

2 - Web-based publications

3 - Format management

4 - Revision control

5 - easy communication between users

6 - Indexing

7 - Allows a large number of users

8 - Search

9 - Easy data storage

10 - Retrieval

The features mentioned above are some key features of online content management system. small and large organizations that are different now choose to use web content management system rather than hire a webmaster for ease of use. It's just like that if someone uses the word Microsoft and edit, create and delete from his documents.

So, it is advisable to use a CMS, because it is a new technology that helps programmers or webmasters to not put all their energy in removing syntax errors while managing data but use their energy to the satisfaction of their clients who save lots of money and time.

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Sunday, July 11, 2010

open source cms

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Open source CMS is an open source content management system. This makes it possible for businesses and web sites to easily monitor, store, and publish various types of some content. Type of content that are generally managed include web content, electronic documents, audio files, computer files, and media images. Because there are two different types to use open source CMS, inter-office and web-based, it is important to understand how content management really works, to be able to apply the software for your own needs.

Traditional content management system allows for inter-office communication and smooth operation. The entire system is built to withstand hundreds of contributors, and allow it to be used interactively. This allows for file sharing, approval, and publication of content. However, in today's world, most people use the Open Source CMS for web-based content management.

Using the CMS for web-based content is ideal for large websites that require absolute control over their content. Content is used for web-based CMS including brochures, guides, manuals, and articles. Each different CMS software, but you may find many features in the software. For example, you may have the ability to identify users of the system, and the role they play in managing content.

You may be able to specify the type of content as well as the category, and then assign the responsibilities and roles to different users. A CMS software programs can come with a warning that allows one of the main users of the system to be notified if there are changes in the content of any type. Formatting is generally available as well, which allows you to define layout, font size, font type, and color all the way around.

There are several types of Content Management System. Some of the most popular including Drupal, Joomla, Mambo, and WordPress.


Joomla quickly and easily become one of the most popular systems and powerful web content management for various reasons. Not just because it is easy to use and requires little or no programming knowledge, but it comes with additional features that have made extraordinary by users like you.

Therefore, not only can you can easily manage content such as articles, images, documents, and so forth, but you can also take advantage of the builder forms, calendars, blogs, subscriptions, advertising, newsletters, forums, forms, and even shopping This cart with a simple and very easy to use content management system.


Drupal CMS is one of the more popular programs software. This gives you or your user community an easy way to organize, manage, and publish your content. The great thing about this program is that because open source software and widely available, is constantly reviewed and new developments occur regularly in order to improve public satisfaction.

You can also get yourself a comprehensive manual for using Drupal, which make the learning process much easier. Drupal is one of the most flexible of all CMS software program, allows you to tailor programs to fit your specific needs.


As one of the more popular open source CMS software programs, Mambo is for everyone. Those who want their own simple, personal website, Mambo match. Then again, for those who need an application to the business world, Mambo possible answers as well. It contains many features that users actually enjoy.

This document manager features, customized layout, optimization, accessibility, and can even be configured as an e-commerce solutions. Mambo even equipped with multi-language features as well.

As you can see there are some open source CMS software programs are available for your use. It is important to carefully analyze each program and determine which suits your needs best. Most everything listed here can be used for complex web site or a simple website and include easy to use the same features for publishing, managing, and organizing your content.


Friday, July 9, 2010

content management software

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Content Management Software is a system used for content management, which includes audio files, computer files, electronic documents, image media and web content. The goal of content management software that makes inter-office files available even when the online medium.

A content manager cut down on the time required to manage web content. With out a content manager steps to manage a site can be very time consuming to open the file, make changes and then upload new content.

Use of content management software leads to faster and more efficient content management. When making adjustments, you have to do is visit your Web site, click on the link to the content they want to manage then simply edit in the form provided and click the save button.

Some features that support content management system will include:

CMS allows the creation of multimedia documents and to import materials and items to your website.

All the key users and their content management roles can be identified.

Define the responsibilities and roles for different types of content and media flows easier.

Definition of the content workflow tasks, often associated with the event messages that will remind the manager of the contents of any changes in content.

Content management software gives you the ability for tracking and managing multiple versions of your content.

Content managers also have the support of the published content repository can be placed or archived. This serves to more easily search and retrieval of your content.

Some content management software to give freedom a little more than text content. For example, they allow you to set your own default layout, or color of the font to be used in your daily business.

Content Management Software makes it possible to manage document life cycle from the time that is created through each revision, publication and archiving and destruction of documents.

One of the best content management software is a Joomla! Joomla is available for use and free. Joomla CMS is suitable for use with many different web applications and they add new features to their software with each new release. Joomla also offers a user forum which went very useful, and there is always a happy forum members Joomla help whenever you need it.

So, what else do Joomla offer?

Joomla is an award-winning content management system that makes building your web presence easier and offers many ways to use their software.

Joomla CMS is being used by people for the following reasons:

Non-profit and organizational websites
Online commerce
School and church web pages
Personal and family websites
Company and web portal presence
Small business website
Community-based portals
Government applications
And much more

Joomla software easy to install and use. Joomla also has enough support to end users.

Joomla also has useful extensions such as:

Blogging software
Business and organization directory
Data collection and reporting tools
Joomla has so much more to offer, go check them out for all of your content management needs!

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Thursday, July 8, 2010

document management system

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This article gives you an overview on:What is document management system ?

The document is part of office life and management of the document itself can be a tedious job. Usually when people think about the document management system, the first impression that comes to mind first is the office without any documents. However, the document management system does not promise to make your office paper free. Instead they manage documents in a certain way which makes documents easily accessible, according to personal comfort. This information is stored in the desired form of media and, therefore, refrain from throwing the extra time and space. Computers are obviously selected device when using the document management system.

document management system software is widely available throughout the world. Some terms to know with which to deal directly with document management systems are as follows:

Electronic document capture: Scanning, conversion of images and text recognition to come into this category. Paper media here, just changed to a copy of the software. With this method, both accessibility and cost effectiveness of a document is increased dramatically. This also works when distributing the document as a soft copy can be sent to people quickly and also economical.

Optical character recognition: Optical character recognition is actively understand the characters printed on physical media such as on plain paper.

Electronic document management system: this is very effective for large collections of electronic documents are created. Electronic document management system that will assist in finding and displaying correctly any necessary documents. This can also be used to maintain a summary of the document and also different versions of source documents.

Electronic records management system: There are some concerns where there is a specific need for records should be managed in a very ordered. Examples include pay for bread and patient report. This system effectively manages documents by making it very easy to access.

Web content management: This system specifically to manage the website regularly. There are several Web documents that need to be stored and published on any website and requiring a permit. these needs is maintained by the system.

Workflow management: necessary documents need to be stored within reach of the person concerned at any time. It is managed by Work flow system which is a very effective tool for managing documents.

Knowledge Management: the relevant information needs to be communicated to that person easily. This is very important to companies who want to bridge any communication gap that exists. FAQ is a good example of knowledge management.

These are different terms and features that shape the document management system. Depending on this explanation, it can choose one of the management systems that address individual business requirements best. You can then find and implement a document management system is selected in your business to ensure maximum productivity.

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Wednesday, July 7, 2010

enterprise content management system

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Enterprise content management system helps companies control, manage, utilize and share vital information, thus optimizing business processes. This application integrates with the organization, improve dexterity content delivery to users, reduce risk, and eliminating most of redundancy.

It is important that the company chose an enterprise content management system right (ECMS) as the cost of installing ECMS can be big and strong and ECMS that are not suitable for businesses who can become a very expensive mistake. Kind of business and how to install ECMS will affect both businesses need to be analyzed. All stakeholders must be involved in making the choice to select enterprise content management system is appropriate.
This will help if this company would make its list of requirements.

Enterprise Content Management System Requirements for Good:
The most important user of an enterprise content management system is a content creator. All areas within the system must be analyzed carefully to see what their influence on the work done by the creators of content. They must have full access to all features to correctly regulate the system and make sure it works for every person who will use it. All systems must allow multiple users or non-technical authoring, single sourcing, has a strong ability to connect, metadata capture, and easy to use and maintain.

The system should ensure a sustainable flow of content without interruption. Users must have a strict version control and should be easy to archive content. Should have good security to prevent misuse of sensitive data and easily integrate with external systems.

Enterprise content management system should generate reports that pro-active to be used by users and administrators. Publishing the report is another aspect that must be considered and style sheets, page templates and the ability to support various formats have to be analyzed.
Enterprise content management system should be user-friendly and content must be easily tracked by the use of good statistics. This should be easily accessible and easy to navigate, content must be viewed using a browser of any kind. It is important to train to use the system effectively. The scalability of the enterprise content management systems, IT constraints and resources needed to install the system must be clearly discussed and defined.

Enterprise content management system ensures that all applications used within an organization deliver their content to the repository, which makes providing the information required for various applications on time. They are used by companies to capture, manage, store, deliver and maintain content.

Enterprise content management system is a necessity in the constantly changing and highly competitive business world. For a company to function optimally, invisible but effective system of enterprise content management is mandatory. Choosing the right of a cost-effective ECMS, which helps to regulate and manage the business and that helps users make decisions through the availability of safe reliable, real-time information accurate is very important.


Sunday, July 4, 2010

company knowledge management

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Enterprises are realising how important it is to ``know what they know'' and be able to make maximum use of the knowledge. This is their corporate knowledge asset. These knowledge assets reside in many different places such as: databases, knowledge bases, filing cabinets and peoples' heads and are distributed right across the enterprise. All too often one part of an enterprise repeats work of another part simply because it is impossible to keep track of, and make use of, knowledge in other parts. Enterprises need to know:
  • what their corporate knowledge assets are;
  • how to manage and make use of these assets to get maximum return.
Most traditional company policies and controls focus on the tangible assets of the company and leave unmanaged their important knowledge assets.

 Further Reading

Saturday, July 3, 2010

Knowledge Management Model

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Knowledge Management Model Knowledge Management
The following article is  selection of models and classification systems of knowledge management model. These are, in our opinion, representative but certainly not an exhaustive collection of such devices in what may be termed the domain of Knowledge Management. The following sections present a brief description of each model or classification system and constrains the discussion to its dimensional structure of knowledge management model.

The state of art of knowledge management model, can be summarized as bellows:
  1. SECI (Socialization, Externalization, Combination, Internalization) model by Ikujurio Nonaka first appeared in 1991 and attained recognition as a useful and rigorous approach to describing the ways knowledge is generated, transferred and re-created in organizations.
  2. The N-Form Organization by Gunnar Hedlund of the Stockholm School of Economics, it is  introduced firstly in 1994.
  3. Knowing and Knowledge by Michael Earl of the London Business School is known for the work he has conducted on the information systems function in organizations, the role of the CIO and more recently, the role of the CKO. His more recent works propose a set of heuristics that situate the CKO / knowledge function within organizations and prescribe its activities.
  4. The OK Net and the OCS by Elias Carayannis (George Washington University) has recently proposed a "…synergistic symbiosis between information technology and managerial and organizational cognition" (1999: 219) whose conjunction is Knowledge Management.
  5. Three Pillars of Knowledge Management by Karl Wiig is one of the pioneers in the field of Knowledge Management and was among the first to publish a series of texts that assembled management-relevant concepts focusing squarely on the topic. His overarching framework is based on three pillars and a foundation.
  6. A Model of Intellectual Capital by Leif Edvinsson of Skandia achieved notoriety in the field of Knowledge Management after being named the first CKO in 1991. He publicized his work within Skandia and later developed his thinking in a series of publications.
  7. The Ecology of Knowledge Management by David Snowden, who directs the Cynefin, IBM's Centre for Organizational Complexity, has developed an approach to implementing Knowledge Management programs in a series of articles that rest, in general terms, on a foundation of cognitive science, semiotics and epistemological pragmatics.
  8. Knowledge Management Processes by Andrew Inkpen and Adva Dinur, of Thunderbird and Temple University respectively, introduced an empirical model of Knowledge Management designed to explicate learning and knowledge transfer between partners in strategic alliances.
  9. Intellectual Capital Management by Van Buren, a senior associate with the Research & Enterprise Solutions unit of the American Society for Training and Development (ASTD), has reported a model developed by the ASTD Effective Knowledge Management Working Group, a virtual organization composed of Knowledge Management practitioners in various industries.
  10. A Taxonomy of Knowledge Management by Despres & Chauvel. The authors of this chapter launched its precursor as a research program which aimed to systematically review the various literatures associated with applied Knowledge Management and construct from these a classification that accounted for activities in the field.
Source and Further Reading: here !

Friday, July 2, 2010

corporate storytelling

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"Storytelling is the most powerful tools in a single toolkit a leader." Dr. Howard Gardner, Author, Changing Mind Harvard University Professor

In tough times you can not afford to waste even a fraction of your resources. To win and retain the most profitable customers-and most valuable employees, you must:

* optimize every dollar in the budget shrinks
* ensure the highest return of humanitarian (and human) may be, and
* keep everyone moving in the same direction

You need to communicate so clearly that everyone in your organization understand what you want and how you want to do it. The most effective way to do this is to share stories. Well-said, congruent story spread like wildfire, drive engagement and create a legacy for generations to fuel the organization.
To harness the power of story, you must identify, hone and telling the right story at the right time for the right audience. The good news is help available.

Evelyn Clark, The Corporate Storyteller, will help you and other leaders in your team sharpen your communication skills through

* The main motivation presentation
* Storytelling Company ® seminar
* Meeting and retreat facilitation
* One-one consultations, for example the story of discovery, development and delivery
* Creation books for the company's heritage special events, celebrations and recognition



Thursday, July 1, 2010

Business Story Telling

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Business Story Telling
Many Self-Proclaimed Sales Consultants and Marketing Gurus will tell you that story telling and selling businesses often have little in common and much easier to be told than to let your customers buy something from you for three following reasons. This is true indeed.

And that's all fine and dandy, but so often a salesman, especially stockbrokers, lawyers, used car salesmen and other debris will BS you and the story they tell is a story of fraud and wrong, lies and misdirection or a direct lie. Now we all know that the lawyer lied and used car salesman will tell you for sure this car does not come from Hurricane Katrina New Orleans Flood Soup Bowl as a car. Stockbroker's will always say this is a hot stock to get a commission, as the truth of their work? Now, does that make what they do right?

I submit to you that if a Professional Sales Coach and they tell you that the story is the best way to sell, they sure as sheet should tell you that to tell a true story is the right way to sell. Not make some bull crap that they claim repeatedly to get people to buy their products or services or pay outrageous attorney fees, while they bent you over and over again.

If you are into selling and did not say, then maybe you can use stories as a way to boost your sales. Just do not tell me one thing the same story twice and only telling true stories. I would really appreciate it. Consider all this in the year 2006.